c) before initiating any project publish, on the principle of transparency and accountably or communicate to the public generally or the persons affected or likely to be affected by the project in particular, the relevant facts available to it or to which it has reasonable access. 14. Requests to Obtain Information 1/Any person who desires to obtain information shall present his request to the concerned public relations officer in writing, or through electronics device, clearly identifying the information he seeks. Where the requester owing to illiteracy or physical incapacity is unable to present his request in witting, the public relation officer has a duty to assist the requester by reducing his request in writing in the prescribed form. 2/In presenting a request for information, no one shall be required to provide reasons for the request. 3/ Upon receiving request for information, the public relation officer, in accordance with subarticle (1): of this Article shall as expeditiously as possible either provide the information requested up on payment of the prescribed fee, or provide a written response stating the reasons for rejecting the request on any of the grounds specified under Chapter Three of this Proclamation notifying the requester his rights of appeal. However the response shall in any case be made not more than thirty working days, of the receipt of the request. 4/ Where it is decided to provide the information on payment of such fee as may be prescribed , the public relation officer shall notify the requester in writing the amount of the fees, the manner of payment and request him to pay the fee. The period intervening between the dispatch of the said notification and payment of the fees shall be excluded for the purpose of calculating the period of thirty days referred to in sub article (2). 5/ Failure to respond to a request within the period refered to in sub- article (3) shall be deemed to be a refusal to grant the request. 6/Information shall ordinarily be provided in the form in which it is sought unless it would disproportionately diverts the resources of the public body or would be detrimental to the safety or preservation of the record in question. 7/ Any official or employee of the public body shall have a duty to cooperate when a request for information is made to him by the public relations officer. 8/ The public relation officer to whom a request for access to a public record is made may extend the period of thirty days referred to in sub article (3) for a further period of not more than 30 working days if –