PROMOTION OF ACCESS TO INFORMATION ACT 2 OF 2000 Page 15 of 70 (b) determine that a category of public bodies is to be regarded as one public body with such information officer as the Minister designates; and (c) if there is doubt as to whether a body is a separate public body or forms part of a public body, determine that the body(i) is a separate public body; or (ii) forms part of a public body. [S. 13 amended by s. 26 of Act 42 of 2001 (wef 7 December 2001).] CHAPTER 2 PUBLICATION AND AVAILABILITY OF CERTAIN RECORDS (ss 14-16) 14 Manual on functions of, and index of records held by, public body (1) Within six months after the commencement of this section or the coming into existence of a public body, the information officer of the public body concerned must compile in at least three official languages a manual containing(a) a description of its structure and functions; (b) the postal and street address, phone and fax number and, if available, electronic mail address of the information officer of the body and of every deputy information officer of the body designated in terms of section 17 (1); [Para. (b) amended by s. 27 of Act 42 of 2001 (wef 7 December 2001).] (c) a description of the guide referred to in section 10, if available, and how to obtain access to it; (d) sufficient detail to facilitate a request for access to a record of the body, a description of the subjects on which the body holds records and the categories of records held on each subject; (e) the latest notice, in terms of section 15 (2), if any, regarding the categories of records of the body which are available without a person having to request access in terms of this Act; (f) a description of the services available to members of the public from the body and how to gain access to those services; (g) a description of any arrangement or provision for a person (other than a public body referred to in paragraph (a) or (b) (i) of the definition of 'public body' in section 1) by consultation, making representations or otherwise, to participate in or influence(i) (ii) the formulation of policy; or the exercise of powers or performance of duties, by the body; (h) (i) a description of all remedies available in respect of an act or a failure to act by the body; and such other information as may be prescribed. [NB: Sub-s. (1) has been substituted by s. 110 of the Protection of Personal Information Act 4 of 2013, a provision which will be put into operation by proclamation. See PENDLEX.] (2) A public body must, if necessary, update and publish its manual referred to in subsection (1) at intervals of not more than one year. (3) Each manual must be made available as prescribed. [NB: Sub-s. (3) has been substituted by s. 110 of the Protection of Personal Information Act 4 of 2013, a provision which will be put into operation by proclamation. See PENDLEX.] (4) (a) If the functions of two or more public bodies are closely connected, the Minister may on request or of his or her own accord determine that the two or more bodies compile one manual only. (b) The public bodies in question must share the cost of the compilation and making available of such manual as the Minister determines. http://juta/nxt/print.asp?NXTScript=nxt/gateway.dll&NXTHost=juta&functio... 2016/12/02