PROMOTION OF ACCESS TO INFORMATION ACT 2 OF 2000 Page 16 of 70 (5) For security, administrative or financial reasons, the Minister may, on request or of his or her own accord by notice in the Gazette, exempt any public body or category of public bodies from any provision of this section for such period as the Minister thinks fit. [Date of commencement of s. 14: 15 February 2002.] 15 Voluntary disclosure and automatic availability of certain records (1) The information officer of a public body, referred to in paragraph (a) or (b) (i) of the definition of 'public body' in section 1, must, on a periodic basis not less frequently than once each year, submit to the Minister a description of(a) the categories of records of the public body that are automatically available without a person having to request access in terms of this Act, including such categories available(i) (ii) (iii) (b) for inspection in terms of legislation other than this Act; for purchase or copying from the body; and from the body free of charge; and how to obtain access to such records. [NB: Sub-s. (1) has been amended by s. 110 of the Protection of Personal Information Act 4 of 2013, a provision which will be put into operation by proclamation. See PENDLEX.] (2) On a periodic basis not less frequently than once each year and at the cost of the relevant public body, the Minister must, by notice in the Gazette(a) publish every description submitted in terms of subsection (1); or (b) update every description so published, as the case may be. [NB: Sub-s. (2) has been deleted by s. 110 of the Protection of Personal Information Act 4 of 2013, a provision which will be put into operation by proclamation.] (3) The only fee payable (if any) for access to a record included in a notice in terms of subsection (2) is a prescribed fee for reproduction. [NB: Sub-s. (3) has been substituted by s. 110 of the Protection of Personal Information Act 4 of 2013, a provision which will be put into operation by proclamation. See PENDLEX.] (4) The information officer of a public body may delete any part of a record contemplated in subsection (1) (a) which, on a request for access, may or must be refused in terms of Chapter 4 of this Part. (5) Section 11 and any other provisions in this Act related to that section do not apply to any category of records included in a notice in terms of subsection (2). 16 Information in telephone directory The Director-General of the national department responsible for government communications and information services must at that department's cost ensure the publication of the postal and street address, phone and fax number and, if available, electronic mail address of the information officer of every public body in every telephone directory issued for general use by the public as are prescribed. [Date of commencement of s. 16: 15 February 2002.] CHAPTER 3 MANNER OF ACCESS (ss 17-32) 17 Designation of deputy information officers, and delegation (1) For the purposes of this Act, each public body must, subject to legislation governing the employment of personnel of the public body concerned, designate such number of persons as deputy information officers as are necessary to render the public body as accessible as reasonably possible for requesters of its records. (2) The information officer of a public body has direction and control over every http://juta/nxt/print.asp?NXTScript=nxt/gateway.dll&NXTHost=juta&functio... 2016/12/02