3 (b) during the year commencing on 1st January next following the publication, in respect of a public authority, of the statements under paragraph (a) that are the statements first published under that paragraph, and during each succeeding year, cause to be published in the Gazette and in a daily newspaper circulating in Trinidad and Tobago statements bringing up to date the information contained in the previous statements. (2) Nothing in this section requires the publication of exempt information. (3) Where a public authority is created on or after the commencement of this Act, the public authority shall comply with subsection (1), as soon as practicable after its creation. (4) Where a statement has not been published in accordance with subsection (1), the Minister shall promptly give reasons, to be published in the Gazette, for the failure to publish. 8. (1) This section applies to documents that are provided by a public authority for the use or guidance of the public authority or its officers (a) in making decisions or recommendations, or in providing advice to persons outside the public authority, with respect to rights, privileges, benefits, obligations, penalties or other detriments, being (I) documents containing interpretations or particulars of written laws or schemes administered by the public authority, not being particulars contained in another written law; or (II) manuals, rules or procedure, statements of policy, records of decisions, letters of advice to persons outside the public authority, or similar documents containing rules, policies, guidelines, practices or precedents; and (b) in enforcing written laws or schemes administered by the public authority where a member of the public might be directly affected by that enforcement, being documents containing information on the procedures to be employed or the objectives to be pursued in the enforcement of, the written laws or schemes. (2) A public authority shall (a) as soon as practicable after the commencement of this Act (I) cause copies of all documents to which this section applies in respect of the public authority to be made available for inspection and for purchase by members of the public; and (II) with the approval of the Minister, cause to be published in the Gazette and in a daily newspaper circulating in Trinidad and Tobago, a statement (which may be in the form of an index) specifying the documents that are, at the time of preparation of ht statement, so available and the place or places where copies may be inspected and may be purchased; and (c) during twelve months after the publication of the first statement under paragraph (a) and thereafter at intervals of twelve months, with the approval of the Minister cause to be published in the Gazette and in a daily Trinidad newspaper circulating in Trinidad and Tobago, statements bringing up to date the information contained in the previous statement or statements. (3) This section does not require a document of the kind referred to in subsection (1) containing exempt information to be made available in accordance with subsection (2), but, if such document is not so made available, the public authority shall, except impracticable, cause to be prepared a corresponding document, altered only to the extent necessary to exclude the exempt information, and cause the document so prepared to be dealt with in accordance with subsection (2). (4) A document from which exempt information has been excluded in accordance with subsection (3) shall indicate, to the extent practicable without exempt information being disclosed, the nature of the information excluded. (5) Notwithstanding that a document of the kind referred to in subsection (1) is an exempt document, if the fact of the existence of that document can be published in accordance with subsection (2)(a)(II) without exempt information being disclosed, the public authority shall cause that fact to be published. (6) A public authority that comes into existence on or after the commencement of this Act shall comply (a) with the provisions of subsection (2)(a) as soon as practicable after the day on which it came into existence and not later than twelve months after that day; and (b) with the provisions of subsection (2)(b) as if the reference to "first publication" in that subsection were a reference to first publication in compliance with this subsection. (9) (1) This section applies, in respect of a public authority, to any document that is (a) a report, or a statement containing the advice or recommendations, of a body or entity established within the public authority; (b) a report, or statement containing the advice or recommendations, of a body or entity established outside the public authority by or under a written law, or by a Minister of Government or other public authority for the purpose of submitting a report or reports, providing advise or making recommendations to the public authority or to the responsible Minister of that public authority; (c) a report, or a statement containing the advice or recommendations, of an inter-departmental Committee whose membership includes an officer of the public authority; (d) a report, or a statement containing the advice or recommendations, of a committee established within the public authority to submit a report, provide advice or make recommendations tot h responsible Minister of that public authority or to another officer of the public authority who is not a member committee;