8 No. 2 Right to Access Information Act 2013 Right to Access Information Act 2013 (b) giving the applicant a reasonable opportunity to inspect a record containing the information; (a) the particulars of its organization, functions and duties; (c) providing the applicant with a digest or summary of the information in permanent form or in another form acceptable to the applicant; or (b) the powers and duties of its officers and employees; (d) allowing the applicant to take notes, extracts and samples of any materials, the public authority shall so far as is reasonable, give effect to that preference. (2) A public authority shall not be required to comply with subsection (1) where to do so would– (a) be detrimental to the preservation of the record; (b) unduly divert the resources of the public authority; or (c) breach a copyright not held by the public authority. (3) Where a public authority does not, pursuant to subsection (2), comply with any preference expressed by the applicant in communicating the information, it shall– (a) notify the applicant of the reasons for this; and (b) communicate the information to the applicant by any means reasonable in the circumstances. Proactive publication. No. 2 8. (1) The following classes of information form the core proactive publication obligations for every public authority:– (c) the procedure followed in the decision making process, including channels of supervision and accountability; (d) the norms set by it for the discharge of its functions; (e) any guidance used by the authority in relation to its dealings with the public or with corporate bodies, including the rules, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; (f) a guide sufficient to enable any person wishing to apply for information under this Act to identify the classes of information held by it, the subjects to which they relate or the location of any indexes to be consulted by any person; (g) the particulars of any arrangement that exists for consultation with or representation by, the members of the public in relation to the formulation of its policy or implementation thereof; (h) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of advising it with information as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of the meetings are accessible to the public; 9