Personal Data Protection Act GN. NO. 395B (Contd) Meetings Board of 5.-(1) The Board shall meet in quarterly basis at such times and places as it deems necessary for the transaction of its business. (2) The Chairman or, in his absence, the Vice-Chairman, may, convene a special or extraordinary meeting of the Board. (3) An ordinary meeting of the Board shall be convened by the Chairman and the notice specifying the place, date and time of the meeting shall be sent to each member not less than ten days before the date of the meeting and where the Chairman is unable to act by reason of illness or other cause or is absent from the United Republic, the Vice-Chairman may convene the meeting. (4) The Board may act notwithstanding any vacancy in its membership. Conflict of interest 6.-(1) Where at any time a member of the Board has a conflict of interest in relation to(a) any matter before the Board for consideration or determination; (b) any matter the Board could reasonably expect might come before it for consideration or determination, the member shall immediately disclose the conflict of interest to the other members of the Board and refrain from taking part, or taking any further part, in the consideration or determination of the matter. (2) Where the Board becomes aware that a member has a conflict of interest in relation to any matter which is before the Board, shall direct the member to refrain from taking part, or taking any further part, in the consideration or determination of the matter. (3) A member of the Board shall be considered to have breached the provision of subparagraph (1) if(a) he fails without reasonable cause to make declarations of his interests as required; or (b) he knowingly makes a declaration false or misleading in material particulars thereby affecting the decision, that person commits an offence and shall be required to resign from office. Invitation of expert 7. The Board may invite any person who is not a member to participate in the deliberations of the Board and provide expertise as the Board may require, but such person shall not be entitled to vote. Quorum 8. The quorum at any meeting of the Board shall be more than half of the members in the Board. Minutes of meetings 9. Minutes of each meeting of the Board shall be kept and shall be confirmed by the Board at its next meeting. 39