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4/ Where it is decided to provide the information
on payment of such fee as may be
prescribed , the public relation officer shall
notify the requester in writing the amount of
the fees, the manner of payment and request
him to pay the fee. The period intervening
between the dispatch of the said notification
and payment of the fees shall be excluded for
the purpose of calculating the period of thirty
days referred to in sub article (2).
5/
Failure to respond to a request within the
period refered to in sub- article (3) shall be
deemed to be a refusal to grant the request.
6/
Information shall ordinarily be provided in the
form in which it is sought unless it would
disproportionately diverts the resources of the
public body or would be detrimental to the safety
or preservation of the record in question.
7/
Any official or employee of the public body
shall have a duty to cooperate when a
request for information is made to him by the
public relations officer.
8/ The public relation officer to whom a request
for access to a public record is made may
extend the period of thirty days referred to in
sub article (3) for a further period of not more
than 30 working days if -
a)
the office is congested with many
similar requests and the information
sought cannot reasonably be provided
within the 30 working days; or
b) the information required to be retrieved
or processed would involve the review
of large number of documents and
compliance with the request within the
prescribed time would unreasonably
divert the resources of the public body .
c)
the request requires a search for records
in or collection thereof from, branch
offices of a public body located at
different cities as a result it can not
reasonably be completed within 30
working days;or