3. The administrative authorities should accept certified copies of certificates, attestations or other supporting documents. These copies, as well as those accompanied by the statutory statement of para. 5 of article 3, are accepted just like the originals. Article 12 Keeping a service protocol Issuance of certificate for the registration of a document Any document coming to the service in any way, is recorded on the same day in the incoming book by serial number, along with a characterisation and reference to the subject and the number of particulars accompanying it. The body to which it is addressed and the incoming date are also recorded in the said book. The service should issue a certificate for the registration of the document containing all the above particulars. SECOND CHAPTER COLLECTIVE ADMINISTRATION BODIES Article 13 Formation 1. 2. 3. 4. 5. 6. 1. For the lawful formation of a collective body, the appointment, by deed, of all the members (regular and substitute) provided for by law is required. The appointment of the same person in more than one capacities is not allowed. If some members are elected or nominated by third, parties and these members have not been elected or nominated yet by the competent bodies, the formation is lawful if their election or nomination has been requested in writing promptly and the other members are sufficient for a quorum. The collective bodies, if the law does not stipulate otherwise, are composed of at least three (3) members. The chairman and the secretary of the collective body are appointed, together with their substitutes, by the deed of formation thereof. If the collective body is composed solely of elected members, the chairman, secretary and other members to whom a specific office is assigned, together with their substitutes, are elected by secret ballot by the members of the collective body. Any illegal acquisition of the capacity in which a person is appointed as member of a collective body does not affect the legality of formation of the body. The collective body may function, but for no more than three months, if some of its members are absent or withdraw for any reason or lose the capacity in which they were appointed if, during its meetings, the other members are sufficient for the quorum. When the law provides for a term of office for the members of the collective body, the replacement of a member before the expiry of the term of office is possible only for reasons referring to the performance of his/her duties, which should be certified in the relevant deed. Article 14 Composition - Meetings - Function The collective body holds lawful meetings when more than half of the appointed regular members (quorum) participate as regular or substitute members. The quorum should be present throughout the meeting. If there is no quorum during the first meeting, the body convenes a new meeting held twenty four (24) hours at the earliest, at the same place and with the same agenda. In this meeting, there is 6