(c) in the case of a document from which sounds or visual images are capable of being reproduced, arrangements may be made for the applicant to hear the sounds or view the visual images; (d) in the case of a document by which or in which words are— (i) recorded in a manner in which they are capable of being reproduced in the form of sound and images; or (ii) contained in the form of shorthand writing or in codified form, the applicant may be furnished with a transcript of the data or the words, sounds and images recorded or contained in that document. (2) Subject to subsection (3), where an applicant requests that access be given in a particular form, access shall be given in that form. (3) A public authority may grant access in a form other than that requested by an applicant where the grant of access in the form requested would— (a) be detrimental to the preservation of the document, or be inappropriate, having regard to its physical state; (b) constitute an infringement of copyright subsisting in any matter contained in the document. (4) Copies of documents to which access is granted shall be authenticated in the prescribed manner. 10.—(1) Where the information provided by the applicant in relation to the document is not such as is reasonably necessary to enable the public authority to identify it, the authority shall afford the applicant a reasonable opportunity to consult with the authority with a view to reformulating the application so that the document can be identified. Assistance and deferment of access (2) A public authority may defer the grant of access to an official document— (a) if publication of the document within a particular period is required under the provisions of any enactment, until the expiration of that period; (b) if the document was prepared for presentation to Parliament or for the purpose of being made available to a particular person or body, until the expiration of a reasonable period after its preparation for it to be so presented or made available to the person or body; (c) if the premature release of the document would be contrary to the public interest, until the occurrence of any event after which or the expiration of any period beyond which, the release of the document would not be contrary to the public interest. (3) Where a public authority decides to defer access in accordance with subsection (2), it shall, within fourteen days of its decision, inform the applicant of that decision and shall, where possible, indicate to him the period during which the deferment will operate. 11.—(1) Where an application is made to a public authority for access to an official document which containsDeletion of exempt matter exempt matter, the authority shall grant access to a copy of the document with the exempt matter deleted therefrom. Prepared by the Access to Information Unit Jamaica Archives & Records Department Office of the Prime Minister © Government of Jamaica 2003