1 (1) (2) (3) maintain an index of any matters submitted and taken up for consideration and any matters considered and decided, or otherwise make sure that their public documents can be easily located; (2) draw up and make available specifications on their information management systems and the public information contained therein, unless granting access to such information would be contrary to the provisions in section 24 or in some other Act; (3) when the introduction of information management systems or administrative or legislative reforms are being prepared, analyse the effect of the proposed reform on the publicity, secrecy and protection of documents and on the quality of the information contained therein, as well as undertake the necessary measures for the safeguarding of the rights pertaining to the information and its quality, and for the arrangement of the protection of the documents, the information management systems and the information contained therein; (4) plan and realise their document and information administration and the information management systems and computer systems they maintain in a manner allowing for the effortless realisation of access to the documents and for the appropriate archiving or destruction of the documents, the information management systems and the information contained therein, as well as for the appropriate safeguarding and data security arrangements for the protection, integrity and quality of the documents, the information management systems and the information contained therein, paying due attention to the significance of the information and the uses to which it is to be put, to the risks to the documents and the information management systems and to the costs incurred by the data security arrangements; (5) see to it that their personnel are adequately informed of the right of access to the documents they deal with and the procedures, data security arrangements and division of tasks relating to the provision of access and the management of information, as well as to the safeguarding of information, documents and information management systems, and that compliance with the provisions, orders and guidelines issued for the realisation of good practice on information management is properly monitored. More detailed provisions on the measures necessary for the realisation of the obligations provided in paragraph (1) shall be issued by Decree. However, more detailed provisions on the diaries of the courts and prosecutors shall be issued by the Ministry of Justice. Provisions may be issued by Decree on the powers of the Government to issue more detailed orders and guidelines on the technical specifications for data security arrangements and procedures for the safeguarding of information management systems and the information contained therein, ensuring the integrity and quality of the information and the transfer of information by way of data networks, as well as on the classification, within the State administration, of the pertinent documents, information management systems and the information contained therein. The provisions in the Archives Act (831/1994) and the provisions and orders issued on the basis of that Act apply to the duties of the archive service. Section 19 — Duty of the authorities to provide access to information in pending matters (1) Unless otherwise follows from the secrecy provisions, an authority shall keep available the documents which contain information on (1) the initiation of a legislative reform project, a commission relating to the same, a deadline set and the person in charge of the drafting; and (2) plans, accounts and decisions on pending matters of general importance. (2) When requested to do so, the authority shall, orally or by another convenient means, provide access to information on the stage of consideration, alternatives and impact assessments relating to matters referred to in paragraph (1), as well as on 7