14 Official Information (2) For the purposes of refusing a request under section 18(f), the Ministry, Minister of the Crown, or organisation may treat as a single request 2 or more requests from the same person (a) that are about the same subject matter or about similar subject matters; and (b) that are received simultaneously or in short succession. 20. Duty to consider consulting person if request likely to be refused under section 18(e) or (f) - If a request is likely to be refused under section 18(e) or (f), the Ministry, Minister of the Crown, or organisation must, before that request is refused, consider whether consulting with the person who made the request would assist that person to make the request in a form that would remove the reason for the refusal. 21. Reason for refusal to be given – Where a request made in accordance with section 11 of this Act is refused, the Ministry or Minister of the Crown or organisation, shall, (a) subject to section 9 of this Act, give to the applicant in writing – (i) the reason for its refusal; and (ii) if the applicant so requests, the grounds in support of that reason, unless the giving of those grounds would itself prejudice the interests protected by section 6 or section 7 or section 8 of this Act and (in the case of the interests protected by section 8 of this Act) there is no countervailing public interest; and (b) give to the applicant information concerning the applicant’s right, by way of complaint under section 30 of this Act to the Ombudsman, to seek an investigation and review of the refusal. PART 3 PUBLICATION OF, AND ACCESS TO, CERTAIN DOCUMENTS AND INFORMATION 22. Publication setting out functions of Ministries and organisations - (1) The Office of the Prime Minister shall cause to be published, not later than the 1st May 2008, a publication that includes in respect of each Ministry and each organisation, (a) a description of its structure, functions, and responsibilities including those of any of its statutory officers or advisory committees; and (b) a general description of the categories of documents held by it; and