§ 11. Document register of agency (1) The document register of an agency is a digital database which is maintained by a state or local government agency or a legal person in public law in order to register documents received by the agency and prepared in the agency and to ensure access thereto. [RT I 2007, 12, 66 - entry into force 01.01.2008] (2) The Government of the Republic may establish requirements for document registers. [RT I 2007, 12, 66 - entry into force 01.01.2008] § 12. Requirements for document registers (1) The following shall be registered in a document register: 1) documents received by the agency and documents released by the agency, not later than on the working day following the day on which the documents are received or released; [RT I 2007, 12, 66 - entry into force 01.01.2008] 2) legislation prepared and signed in the agency, on the date of signature thereof or the working day after such date; [RT I 2007, 12, 66 - entry into force 01.01.2008] 3) contracts entered into on the working day after the date of signature thereof. [RT I 2007, 12, 66 - entry into force 01.01.2008] (2) Accounting documents need not be entered in a document register. [RT I 2007, 12, 66 - entry into force 01.01.2008] (3) At least the following information concerning received and released documents shall be entered in a document register: 1) from whom the documents are received or to whom they are released; 2) the date of receipt or release; 3) the manner in which the documents are received or released (by electronic mail, post, fax, courier or delivered in person); 4) requisite information on the documents; 5) the type of documents (petitions, memoranda, decisions, requests for information, letters, etc.); 6) restrictions on access to the documents. (4) The term arising from law for processing or responding, the name of the structural unit responsible for the preparation of a response or the organisation of processing and the name of the official or employee who prepares the response shall also be entered in a document register concerning received documents and documents which need to be processed or responded to. (41) Access shall be granted through the document register to electronic documents registered in a document register and contained in the document management system of the agency, unless access to such documents is restricted and except for documents which are published in the Riigi Teataja. [RT I 2007, 12, 66 - entry into force 01.01.2008, access to documents registered in a document register and contained in the document management system of the agency, access to which is not restricted, shall be granted by registrars of the document register by January 1, 2009 at the latest] (42) [Repealed - RT I, 19.12.2012, 2 - entry into force 29.12.2012] (5) The registrars of document registers shall grant access to the document registers, shall create indexes and instructions in order to facilitate the finding of documents and ensure finding of documents by a full text search using a computer search system based on the data specified in subsection (3) of this section. [RT I 2007, 12, 66 - entry into force 01.01.2008, finding of documents by a full text search shall be ensured by registrars of the document register by 1 January 2009 at the latest]