Right to Information Act, No. 12 of 2016 7 (5) Notwithstanding the provisions of subsection (2), every public authority shall endeavor to preserve all its records in electronic format within a reasonable time, subject to the availability of resources. 8. (1) It shall be the duty of every Minister to whom any subject has been assigned to publish biannually before the thirtieth of June and thirty first of December respectively of each year, a report in such form as shall be determined by the Commission as would enable a citizen to exercise the right of access to information granted under section 3 of this Act. (2) The report referred to in subsection (1) shall contain(a) the particulars relating to the organisation, functions, activities and duties of the Ministry of such Minister and of all the public authorities falling within the functions so assigned; (b) the following particulars pertaining to the Ministry and the public authorities referred to in paragraph (a):(i) the powers, duties and functions of officers and employees and the respective procedures followed by them in their decision making process; (ii) the norms set for the discharge of their functions, performance of their duties and exercise of their powers; (iii) rules, regulations, instructions, manuals and any other categories of records, which are used by its officers and employees in the discharge of their functions, performance of their duties and exercise of their powers; Ministers duty to publish a report.