a) its organizational structure, main duties and responsibilities; b)the power and responsibilities of the officials as well as decision-making procedures ; c) description of the services it provides for the public; d) brief descriptions of the complaint hearing mechanism available to the public and the public body‟s response to frequently asked questions by the public; e) a description of the type of the records under its possession, a brief description of the contents of its records and the detailed explanation of the procedures to be followed by persons who wish to access this information; f) a description of its regulations, directives, policies, guidelines and manuals, which govern the operation and activities of its various organs, along with a description of any amendment or repeal of such provisions; g) its directives, regulations, guidelines and other documents which governs the activities of the employees of the organization; h) the name and address of the public relation officer; and i) other particulars. 2/ Whenever essential changes pertaining to information provided in the above provision occur, public bodies shall update at least once a year the publication referred to in subarticle (1) of this Article and shall provide a copy of the publication or make available for view to any requester. Provided, that no public body may include any matter exempted under Part Three of this Proclamation. 3/ Any public body shall: a) publish all relevant facts concerning important decisions and policies that affect the public not latter than the time at which such decisions and policies are announced; b) give reasons for its decisions, including dissenting opinions, if any, whether administrative , judicial or quasi judicial in nature and shall provide a copy or allow inspections of such decisions for any person who has made a request for the information;