"document" includes, in addition to a document in writing—
(a)

any map, plan, graph or drawing;

(b)

any photograph;

(c)

any disc, tape, sound track or other device in which sounds or other data (not being visual images) are
embodied, whether electronically or otherwise, so as to be capable (with or without the aid of some
other equipment) of being reproduced therefrom;

(d)

any film (including microfilm), negative, tape or other device in which one or more visual images are
embodied whether electronically or otherwise, so as to be capable (with or without the aid of some
other equipment) of being reproduced therefrom;

"exempt document" means a document which by virtue of any provision of Part III is exempt from disclosure;
"exempt matter" means any matter the inclusion of which in a document causes that part of the document to be
exempt from disclosure;
"government company" means a company registered under the Companies Act, being a company in which the
Government or an agency of the Government, whether by the holding of shares or by other financial input, is in
a position to influence the policy of the company;
"official document" means a document held by a public authority in connection with its functions as such,
whether or not it was created—
(a) by that authority; or
(b) before the commencement of this Act,
and for the purposes of this Act, a document is held by a public authority if it is in its
possession, custody or control;
"public authority" means—
(a)

a Ministry, department, Executive Agency or other agency of

(b)

a statutory body or authority;

(c)

a Parish Council;

(d)

the Council of the Kingston and St. Andrew Corporation;

(e)

any government company which—

Government;

(i)

is wholly owned by the Government or an agency of the Government, or
in which the Government holds more than 50% shares; or

(ii)

is specified in an order under section 5 (3);

(f)

any other body or organization specified in an order under

Prepared by the Access to Information Unit
Jamaica Archives & Records Department
Office of the Prime Minister

section 5 (3);

© Government of Jamaica 2003

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